Leasing a printer for a business typically costs about $50 to $150 a month for a small-office multifunction printer and $150 to $500 or more a month for a full-size office copier, plus a service agreement that usually bills around 1 cent per black-and-white page and 5 to 10 cents per color page. The final price depends on the machine’s speed, color, features, your monthly volume and the lease term. This guide explains every part of a printer lease cost, the two main lease types, and what to check before you sign.
Printer lease costs by size
| Printer type | Typical monthly lease | Good for |
|---|---|---|
| Small-office multifunction printer (letter/legal) | $50 to $150 | Teams of about 2 to 10 people |
| Mid-volume office copier (prints 11×17) | $150 to $400 | Offices of about 10 to 50 people |
| High-volume office copier | $300 to $800+ | Large departments and busy shared copiers |
| Wide-format printer or plotter | Quoted individually | Architecture, engineering and construction |
These are typical ranges, not quotes. For large-format equipment, see large format printer leasing.
What’s included in a printer lease cost
| Cost component | What it is |
|---|---|
| Equipment payment | The fixed monthly lease payment for the machine and accessories |
| Service agreement | Cost per page or a flat fee covering toner, parts, labor and maintenance |
| Included pages | Some agreements include a set number of pages each month |
| Overages | A per-page charge for pages above the included amount |
| Taxes and insurance | Sales tax and property insurance on the equipment |
| Delivery and setup | Often included; confirm in writing |
| End-of-lease fees | Possible return shipping, pickup or data wiping charges |
Fair market value vs. $1-out leases
| Fair market value (FMV) | $1-out (buyout) | |
|---|---|---|
| Monthly payment | Lower | Higher |
| End of term | Return, upgrade or buy at market value | You own the equipment for $1 |
| Best for | Offices that want current technology | Offices that keep equipment for many years |
Leasing vs. renting vs. buying a printer
- Leasing spreads the cost over 36 to 60 months with service included. Best for steady, ongoing printing.
- Renting is short-term and flexible but costs more per month. Best for temporary needs. See business printer rental.
- Buying has the highest upfront cost and no contract, but you’ll pay for service and supplies separately. See printer leasing vs. buying.
How to lower your printer lease cost
- Size the machine to your volume. An oversized copier means paying for speed you don’t use.
- Set black and white as the default and track color use, since color pages cost several times more.
- Match included pages to real use so you’re not paying for unused pages or heavy overages.
- Consolidate desktop printers onto shared multifunction printers to reduce supply costs.
- Compare three quotes on total monthly cost, not just the lease payment.
What to check in a printer leasing contract
- The lease term and total of all payments
- Cost per page and overage rates for black and white and color
- Annual rate increases on the service agreement
- Automatic renewal and the notice window to cancel
- Guaranteed service response time
- Early termination and lease buyout options
Read more in our guide to copier lease agreements.
Frequently asked questions
How much does it cost to lease a printer?
Most businesses pay $50 to $150 a month for a small multifunction printer and $150 to $500 or more for a full-size office copier, plus cost-per-page service.
Is it worth leasing a printer for a small business?
Usually, if you print regularly. Leasing avoids a large upfront cost and bundles service and toner into one predictable bill. Learn more about leasing a printer for a small business.
What is an MFP lease?
An MFP (multifunction printer) lease covers a machine that prints, copies, scans and often faxes, usually with a bundled service agreement.
Can leasing a multifunction printer reduce office costs?
Yes. Replacing several desktop printers with one leased MFP usually lowers the cost per page, cuts supply purchases and reduces IT time.
Get a printer lease quote
Titan Office Solutions leases multifunction printers and copiers to businesses in Charlotte, Raleigh, Durham, Greensboro and Richmond. Every lease includes toner, parts and service, with FMV and $1-out options, lease buyouts and a guaranteed 4-hour onsite response. See how our leases work or get a free quote within 24 hours.