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Ricoh · Color

Ricoh fi-8190

90 ppm desktop sheet-fed scanner — fastest letter-size desktop in the Ricoh lineup. 100-sheet ADF, 13,000-sheet daily duty cycle. Best for workgroups of 10-25 scanning 2,000-10,000 pages a day with no flatbed needed.

5 · 3 verified reviews · Read reviews
Print speed
90 ppm color
Paper capacity
0 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Ethernet · USB
Get a quote Buy supplies Call (704) 741-0821
Free delivery 24-hr quote turnaround Authorized Ricoh reseller Lease or buy outright
In stock
Ricoh fi-8190
Authorized Ricoh reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Ricoh fi-8190 is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You scan 2,000-10,000 pages a day in a workgroup of 10-25 people and don't need a flatbed.
  • You want the fastest letter-size desktop scanner Ricoh sells — 90 ppm / 180 ipm, faster than every Brother, Epson, or Canon ADS desktop in the same price band.
  • You scan stacks of mixed-thickness paper — onion skin to card stock to plastic ID — and want the iSOP paper protection that comes from production-class feed mechanics.
  • You're replacing an fi-7180 — direct successor with 90 ppm vs 80, plus the new exit stacker that handles 200 sheets without re-jogging.
  • You need both USB and Gigabit Ethernet so the scanner can move between a desktop PC and a small workgroup over the network.
Works fine

You'll be happy if...

  • You scan 500-2,000 pages a day — overbuilt for that, but the feed reliability earns out over a 5-year lease.
  • You want PC-less network scanning — works with PaperStream NX Manager add-on, otherwise this ships PC-tethered.
  • You scan plastic ID cards through the ADF — supported up to 1.4 mm but use the dedicated card slot, not stacked with paper.
Look elsewhere

Skip this if...

  • You need a flatbed for books, fragile originals, or stapled docs — get the fi-8290 (same chassis with letter flatbed) or fi-8270.
  • You scan A3 / 11x17 — max width is 8.5 inches; step to fi-8820 or fi-7460.
  • You scan more than 13,000 pages a day — past recommended duty cycle, move to the fi-8820.
  • You want a touchscreen and badge release out of the box — no display on this model; look at the fi-7300NX.
  • You're scanning at home and budget matters — the fi-8170 is 70 ppm and ~30% cheaper for the same image quality.
Full specifications

Every spec, no guessing

The Ricoh fi-8190 is the fastest letter-size desktop document scanner Ricoh sells — 90 pages per minute / 180 images per minute in color at 200/300 dpi, single-pass duplex, with a 100-sheet ADF and a 13,000-sheet daily duty cycle. Built for workgroups of 10-25 people scanning 2,000-10,000 pages a day in records, AP, intake, or back-office digitization. Optical resolution is 600 dpi. The fi-8190 is a direct successor to the fi-7180, picking up Ricoh's iSOP (Intelligent Sonic Paper Protection) feed mechanics from the production fi-7600/7800 line and the redesigned exit stacker that holds 200 sheets without re-jogging. Image processing is PaperStream IP — auto-crop, deskew, blank-page deletion, color drop-out, hole punch removal, and Card Stitching for both sides of an ID. Document handling supports paper from 5.3 to 124 lb and plastic cards up to 1.4 mm. Connectivity is USB 3.2 Gen 1 plus Gigabit Ethernet. Default ship is PC-tethered via PaperStream Capture; for badge release and PC-less workflow you add PaperStream NX Manager separately. The thing buyers regret: not buying the fi-8290 instead. If your office ever needs to scan a passport, a stapled contract, or a torn original, the $400-$600 flatbed upcharge pays for itself the first month.
Get a quote on this model Compare other printers
Print
Print technology
Print speed (mono) Up to 90 pages per minute
Print speed (color) Up to 90 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Copy & Scan
Capability Color
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type ADF (Automatic Document Feeder) / Manual Feed, Duplex
Scan destinations
Paper
Paper capacity 0 sheets
Paper size · A4/Letter
Automatic document feeder 100 sheets pages
Recommended monthly volume 1 pages
Max monthly duty cycle 13,000 scans per day
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Physical & power
Form factor -
Usage class
Manufacturer Ricoh
Model fi-8190
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Ricoh manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Ricoh fi-8190

The printer itself

Ricoh fi-8190 in original Ricoh packaging. - form factor, roughly 11.8 x 6.7 x 6.4 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Ricoh quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
5.0
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging Ricoh machines. Common threads in the feedback:

  • ★ "Been using the fi-8190 in our accounting office for about 8 months now. The dual-sided scanning is fast and the image quality is consistently good, which saves us time on follow-up rescans. The ADF holds a decent stack so we're not babysitting it constantly."
  • ★ "Our small law firm needed something reliable for document digitization and this handles our volume without breaking a sweat. Driver setup was straightforward and the included software integrates well with our existing systems."
  • ★ "Good scanner overall, fast processing and the build quality feels solid. My only complaint is the software interface could be more intuitive, took me a bit to figure out some of the settings, but once configured it runs fine."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the Ricoh fi-8190

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Ricoh fi-8190, common questions

The questions we get asked most often on this model. If yours isn't here, call (704) 741-0821 and get an answer in about 30 seconds.

The Ricoh fi-8190 is a high-performance document scanner, not a printer, so it does not use toner or ink cartridges. Instead, it utilizes maintenance roller kits for high-volume scanning. For toner-related needs, consider a Ricoh printer model. When you lease a printer through us with toner included, you never pay for toner separately.
The Ricoh fi-8190 scans at 90 ppm / 180 ipm, while the fi-8170 scans at 70 ppm / 140 ipm. The fi-8190 has a higher daily duty cycle (13,000 sheets vs. 10,000 sheets) and includes advanced features like iSOP paper protection and a redesigned exit stacker. The fi-8170 offers broader document handling, including embossed cards and long pages up to 218 inches. For small offices needing speed and reliability, the fi-8190 is the better choice.
The Ricoh fi-8190 is ideal for small businesses with high-volume scanning needs, handling 2,000-10,000 pages daily at 90 ppm. Its advanced features like iSOP paper protection and PaperStream IP image processing make it suitable for workgroups of 10-25 people. However, if your business requires printing, consider a commercial printer lease.
The Ricoh fi-8190 is a document scanner and does not have printing capabilities, whether in color or monochrome. For color printing needs, consider Ricoh printer models like the Ricoh MP C307 or Ricoh MP C4504. These models offer color printing and are available for lease.
Request a quote through the form on this page or call us at (704) 741-0821. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Ricoh includes a 1-year limited manufacturer warranty on the Ricoh fi-8190 when purchased new from an authorized reseller. Titan Office Solutions is an authorized Ricoh reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Ricoh fi-8190 order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Ricoh fi-8190. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (704) 741-0821