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Ricoh · Color

Ricoh fi-8040

Compact 40 ppm desktop scanner with 4.3" touchscreen DirectScan to email/cloud — 50-sheet ADF, 600 dpi, USB + Ethernet + Wi-Fi standard, 6,000 sheets/day. PC-less workflow for small offices.

4.7 · 3 verified reviews · Read reviews
Print speed
40 ppm color
Paper capacity
0 sheets
Duplex
Auto Duplex Print & Scan (DADF)
Connectivity
Ethernet · USB
Get a quote Buy supplies Call (704) 741-0821
Free delivery 24-hr quote turnaround Authorized Ricoh reseller Lease or buy outright
In stock
Ricoh fi-8040
Authorized Ricoh reseller Free shipping to 50 states 1-year manufacturer warranty Install guidance by phone 30-day return policy
Is this the right printer for you?

Who the Ricoh fi-8040 is actually for

Most printer pages just tell you what a printer does. Here's the honest version: when this machine is the right choice, when it's fine, and when you should look at something else. We sell a lot of these for a reason, but the reason is not "every office."

Best fit

Pick this if...

  • You're a small office, clinic, agency, or 1-5 person team scanning 200-2,000 pages a day.
  • You want true PC-less scanning — load documents, tap a profile on the 4.3-inch touchscreen, scan-to-email or scan-to-cloud, walk away. No workstation required.
  • You scan to multiple cloud destinations — Google Drive, Box, Dropbox, OneDrive, SharePoint all wire up via DirectScan / PaperStream NX Manager.
  • You need Wi-Fi — this is the only fi-Series desktop with native 802.11 a/b/g/n/ac.
  • You scan ID cards, contracts, intake forms, and the occasional receipt batch.
Works fine

You'll be happy if...

  • You scan 2,000-5,000 pages a day — engine handles it, you're inside the 6,000/day rated volume but plan rollers and consumables on schedule.
  • You scan A3 — supported via the included carrier sheet (bi-folded), not native A3.
  • You also want TWAIN/ISIS-driven scanning from a workstation — included PaperStream IP driver covers Windows.
Look elsewhere

Skip this if...

  • You scan over 6,000 pages a day — get the fi-8170 (100-sheet ADF, 70 ppm, 10K/day).
  • You need a flatbed — sheet-fed only.
  • You scan continuous batches over 50 sheets without reloading — ADF is 50, no high-capacity option.
  • You scan books, bound documents, or fragile originals — no flatbed and no booklet mode at this class; use the fi-8170 with manual feed.
  • You're on a Mac without a Windows workstation and don't want the cloud/touchscreen workflow — PaperStream IP is Windows-first; macOS support is limited.
Full specifications

Every spec, no guessing

The Ricoh fi-8040 is a compact desktop document scanner for small offices, clinics, and 1-5 person teams scanning 200-2,000 pages a day. It runs at 40 ppm / 80 ipm (color or mono, 200/300 dpi), has a 50-sheet ADF, and is rated for 6,000 sheets/day. Optical resolution is 600 dpi. The differentiator is the 4.3-inch color touchscreen with DirectScan: you load documents, tap a profile, and scan straight to email, network folder, FTP, SharePoint, Box, Google Drive, Dropbox, or OneDrive — no PC required. Connectivity is USB 3.2 Gen 1, Gigabit Ethernet, AND Wi-Fi 802.11 a/b/g/n/ac, all standard — the only fi-Series desktop with built-in Wi-Fi at this writing. Document handling is solid for a 50-sheet ADF: paper weights 11-56 lb (40-209 g/m²), plastic cards up to 0.7 mm, business cards, and bi-folded A3 via carrier sheet. Drivers include PaperStream IP (TWAIN, TWAIN x64, ISIS) for workstation-driven capture into Kofax, Laserfiche, etc. Footprint is small (11.5 x 6.2 x 5.6 in, 6.8 lb). Buyers regret: 50-sheet ADF means reloading on big jobs. If you batch over 50 sheets routinely, get the fi-8170 — same vendor, twice the ADF, 70 ppm.
Get a quote on this model Compare other printers
Print
Print technology
Print speed (mono) Up to 40 pages per minute
Print speed (color) Up to 40 pages per minute
Duplex printing Auto Duplex Print & Scan (DADF)
Copy & Scan
Capability Color
Duplex copy / scan Auto Duplex Print & Scan (DADF)
Scanner type ADF (Automatic Document Feeder) & Manual Feed, Duplex
Scan destinations
Paper
Paper capacity 0 sheets
Paper size · A4/Letter
Automatic document feeder 50 sheets pages
Recommended monthly volume 1 pages
Max monthly duty cycle 6,000 sheets per day
Connectivity
Wired Gigabit Ethernet (10/100/1000)
USB USB for charging, data transfer, and OTG support
Display 4.3 inches
Physical & power
Form factor -
Usage class
Manufacturer Ricoh
Model fi-8040
How you can buy this printer

Buy it, lease it, or just reorder supplies

Three ways to get this printer, each priced to match how you actually use it. Most small offices lease because toner and maintenance are bundled. If you know what you need, buy outright. If you already own one, just reorder supplies.

Buy outright
One-time payment · yours to keep
Custom quote
Free delivery · 1-yr warranty
  • Machine is yours the day it arrives
  • 4,500-page starter toner included
  • 1-year Ricoh manufacturer warranty
  • Install help by phone or remote session
  • Order your own toner when the starter runs out
Request purchase quote →
Most small offices
Lease & bundle
36- or 60-month term · toner included
Custom lease quote
Flexible terms · tailored to your volume
  • Printer + unlimited toner bundled
  • Maintenance and parts included
  • Upgrade to a bigger machine anytime
  • Typical lease payment is tax-deductible
  • One predictable monthly bill instead of surprise toner orders
Request lease quote →
Supplies only
Already own one? Just reorder.
Request pricing
Genuine Brother TN830 / TN830XL
  • Genuine Brother TN830 toner (standard yield, ~1,200 pages)
  • Genuine Brother TN830XL toner (high yield, ~4,500 pages)
  • Genuine Brother DR810 drum unit when it's time
  • Free shipping on qualifying orders
  • Auto-reorder option so you never run out mid-job
Order supplies →

Final lease rate depends on term length, credit profile, and bundled supplies. Outright purchase and supplies pricing varies with bundled warranty, install packages, and order volume. Request a quote for exact pricing.

Included with every order

What ships with the Ricoh fi-8040

The printer itself

Ricoh fi-8040 in original Ricoh packaging. - form factor, roughly 11.50 x 6.18 x 5.63 inches

Starter toner

Includes a high-capacity starter supply, giving you about 3 to 6 months of use before you have to think about your next order.

Setup documentation

Ricoh quick-start card, power cord, USB cable (use Wi-Fi or Ethernet for multi-user), and a link to driver downloads.

Setup call (if you want it)

Book a 20-minute setup call with our team. We'll walk through network config, driver install, and first print. No extra cost, no sales pitch.

Supplies & consumables

Toner, yields, and what to actually reorder

The #1 question we get on this printer is "which toner do I buy?" Short answer: you have two cartridge options and a drum. Standard yield TN830 covers roughly 1,200 pages. High yield TN830XL covers roughly 4,500 pages and is the better value for most offices. Pick XL unless you print very little.

The drum unit (DR810) is separate and usually lasts 15,000 to 30,000 pages before it needs replacing. At a typical small office volume, expect to change it once every 2 to 4 years.

If you lease this printer through us, toner and drum are included. You never pay for supplies separately. That's usually the better deal once you add up real costs over 3 years.

TN830

Standard-yield toner

About 1,200 pages · fits all L2700 / L2750 / L2759 series

Quote
each
TN830XL

High-yield toner BEST VALUE

About 4,500 pages · recommended for most offices

Quote
each
DR810

Drum unit

15,000–30,000 pages · replace every 2–4 years · separate from toner

Quote
each
Request bulk supplies pricing →
4.7
★★★★★
Based on 3 verified customer reviews

Verified means the customer bought this exact model from us. We don't publish paid or incentivized reviews.

What customers actually say

The 5-star consensus: "it just works"

Small sample size, high signal. The 3 verified reviewers picked this model to replace older inkjets or aging Ricoh machines. Common threads in the feedback:

  • ★ "Been using the fi-8040 in our dental office for about 8 months now. The ADF handles our patient forms without jamming, and the duplex scanning saves us a ton of time. Faster than our old Canon and the software integration with our practice management system was straightforward."
  • ★ "Got this for my home office to digitize documents and it does the job well. The scan quality is sharp and it's reliable. Only reason I'm not giving it 5 stars is the driver installation on my Mac took some troubleshooting, but once it was set up there haven't been any issues."
  • ★ "Our accounting department processes about 500 invoices a week with this machine. The fi-8040 is fast, dependable, and the built-in image processing actually reduces our cleanup work in the backend. It's been a solid investment for us."

Five reviews is a small sample. Want to see hundreds of reviews across our whole catalog? We have a 5.0 average on Google across 1,240+ reviews and an A+ BBB rating. Linked below.

Better Business Bureau
A+ BBB rated
Accredited business
★★★★★
5.0 on Google
1,240+ reviews
G2 verified vendor
G2 verified
Vendor profile
Free quote · no obligation

Get a quote on the Ricoh fi-8040

Tell us how you want to pay (outright, lease, or supplies only) and what volume you run. You'll get a line-item quote back within one business day, from a specialist who actually works on these machines, not a general sales rep.

  • Real pricing, no runaround. Upfront monthly lease rate or outright price, plus shipping and any install add-ons itemized.
  • One business day turnaround. Quotes land in your inbox within 24 hours. Often faster.
  • No credit pull until you say yes. We don't ping your credit to give you a quote. Only if you sign.
  • Volume & bundled supplies. Tell us your monthly print volume and we'll price toner bundling so you don't get surprised.
FAQ

Ricoh fi-8040, common questions

The questions we get asked most often on this model. If yours isn't here, call (704) 741-0821 and get an answer in about 30 seconds.

The Ricoh fi-8040 is a document scanner and does not use toner or ink. It is designed for digitizing documents and does not have any consumables like toner cartridges. Since it is a scanner, there are no starter or replacement toners required. When you lease through us, you can focus on scanning without worrying about consumables.
The Ricoh fi-8040 is a compact desktop scanner with a 50-sheet ADF, scanning at 40 ppm / 80 ipm, and a daily duty cycle of 6,000 sheets. It includes a 4.3-inch color touchscreen for DirectScan functionality, allowing scans to cloud services without a PC. The Ricoh fi-8170, on the other hand, is a high-volume scanner with a 100-sheet ADF, scanning at 70 ppm / 140 ipm, and a daily duty cycle of 10,000 sheets. It lacks a touchscreen but offers superior document handling, including embossed cards and long pages. For small offices needing walk-up scanning, the fi-8040 is ideal, while the fi-8170 suits high-volume environments.
Yes, the Ricoh fi-8040 is well-suited for small businesses, clinics, or teams of 1-5 people scanning 200-2,000 pages daily. Its compact size, 40 ppm scanning speed, and 6,000-sheet daily duty cycle make it efficient for small offices. The 4.3-inch touchscreen and DirectScan feature allow easy scanning to cloud services without a PC. However, if your business requires higher volume scanning, consider stepping up to a commercial option like the Ricoh fi-8170.
No, the Ricoh fi-8040 is a document scanner and does not have printing capabilities. It is designed solely for scanning documents in color or monochrome. If you need a printer that supports color printing, consider alternatives like the Ricoh MP C3004, Ricoh MP C4504, or Ricoh MP C6004.
Request a quote through the form on this page or call us at (704) 741-0821. A printer specialist responds within one business day with a detailed, itemized quote based on your location, monthly volume, whether you want to buy outright or lease, and any bundled supplies or service. Quotes are free and no obligation. We do not pull credit to issue a quote.
Ricoh includes a 1-year limited manufacturer warranty on the Ricoh fi-8040 when purchased new from an authorized reseller. Titan Office Solutions is an authorized Ricoh reseller. Extended warranty and full-service maintenance plans are available through our managed print services bundle, which covers parts, labor, and on-site service for the life of the agreement.
Yes. Free delivery is included on every Ricoh fi-8040 order shipped within the continental United States. Most orders ship within 1 to 2 business days and arrive within 2 to 5 business days. Install guidance is available by phone or remote session at no extra cost.

Ready to put this printer to work?

Request a free, no-obligation quote on the Ricoh fi-8040. Lease, buy outright, or just order supplies. Quote in your inbox within one business day. Or call and talk to a specialist right now.

Get my free quote Or call (704) 741-0821